Med Accounts Solutions

Effective Date:
31 October 2024

At Med Accounts Solutions, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and disclose personal data about visitors to our website and clients of our services in compliance with Irish and European data protection laws, including the General Data Protection Regulation (GDPR).

1. Information We Collect

We collect and process personal data that you provide directly to us, including but not limited to:

• Identity Information: Name, date of birth, and other identifiers.
• Contact Information: Address, email address, and phone number.
• Financial Information: Tax records, bank details, payroll information, and other relevant financial data to provide accounting services.
• Professional Information: Details about your employment, business, and professional status.
• Usage Information: Data collected through our website, such as IP address, browser type, and pages visited, to improve our website and services.

2. How We Use Your Data

We use your personal data for the following purposes:

• To Provide Services: Process your accounting and payroll needs as agreed upon in our service contracts.
• Compliance with Legal Obligations: To comply with relevant Irish tax and financial regulations.
• Improvement of Services: To analyse website usage and improve user experience.
• Communications: To communicate updates, send information about our services, or respond to your inquiries.

3. Lawful Basis for Processing

We rely on several legal grounds for the processing of your personal data:

• Performance of a Contract: Necessary for providing services outlined in our client contracts.
• Legal Compliance: For compliance with tax, employment, and other applicable laws.
• Legitimate Interests: For purposes such as improving services and understanding client needs, provided this does not infringe upon your rights.
• Consent: Where applicable, we may ask for your consent before processing personal data for specific purposes, such as marketing communications.

4. How We Share Your Data

We may share your personal data in the following circumstances:

• With Third-Party Service Providers: For services such as payroll processing, tax filing, and legal consultation. All service providers are vetted to ensure they comply with GDPR.
• With Government and Regulatory Bodies: When legally required, we may share information with tax authorities, regulatory agencies, and law enforcement.
• With Your Consent: For any additional sharing not listed here, we will obtain your explicit consent.

5. Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, including satisfying any legal, accounting, or reporting requirements. Generally, we retain financial records for six years as required by Irish tax law.

6. Your Data Protection Rights

Under the GDPR, you have several rights in relation to your personal data:

• Access: You have the right to request a copy of the personal data we hold about you.
• Rectification: You can request corrections to inaccurate or incomplete data.
• Erasure: Under certain conditions, you may request that we delete your data.
• Restriction of Processing: You may request a restriction on how we process your data under specific conditions.
• Data Portability: You can request that we transfer your data to another organization or to you.
• Right to Object: You may object to our processing of your personal data for direct marketing purposes or other situations.

If you wish to exercise any of these rights, please contact us using the information provided in the “Contact Us” section below.

7. Security of Your Data

We take data security seriously and have implemented appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, or disclosure. Access to your personal data is restricted to employees, agents, and contractors who need it to perform their job responsibilities.

8. International Data Transfers

We generally store and process your data within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure that the destination country has adequate data protection standards or that other appropriate safeguards are in place.

9. Use of Cookies

Our website uses cookies to enhance user experience and provide website functionality. Cookies are small files placed on your device. You can manage cookie preferences through your browser settings. For more information on our use of cookies, please refer to our Cookie Policy.

10. Links to Other Websites

Our website may contain links to other sites. We are not responsible for the privacy practices of other sites, and we encourage you to read the privacy policies of those websites.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We recommend reviewing this policy periodically to stay informed about our data practices.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Med Accounts Solutions
6 Leopardstown Business Centre, Ballyogan Road, D18 C573
info@medaccounts.ie